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Title/Link Owner Department  Categories Index
5A-Invitation Form Tax Accounting Tax Accounting 5
5B-Declaration Form Tax Accounting Tax Accounting 5
5C-Application for SSN Tax Accounting Tax Accounting 5
A&S Faculty Activity Report Arts and Sciences College of Arts and Sciences A
A&S Authorization for Program Adjustment (Substitutions/Waivers) Form Arts and Sciences College of Arts and Sciences A
ABM Declaration Form Graduate School Graduate School A
Academic Affairs Form#1 - Request to Fill or Add Faculty Position Academic Affairs Academic Affairs A
Academic Affairs Form #2 - Academic Appointment Request Form Academic Affairs Academic Affairs A
Academic Affairs Form #5 - Clearance Checklist Academic Affairs Academic Affairs A
Academic Bankruptcy Form Registrar Registrar A
Academic Program Request Form -- Degree Works ( Undergraduates Only) Registrar Registrar A
Account Hierarchy Report Business Office Business Office A
Add additional web personnel for Content Management System Web Services Web Services A
Add new webmaster for Content Management System Web Services Web Services A
ADD/DROP Form Schedule Change COM College of Medicine A
Advising Form - Civil Engineering (Graduate) CE College of Engineering A
Advising Form - Electrical and Computer Engineering (Graduate) ECE College of Engineering A
Affirmative Action Report Academic Affairs Academic Affairs  A
Agreement Approval and Tracking Business Office Business Office A
Alabama Competitive Bid Law Information Purchasing Purchasing A
Alumni Information Update Immigration and International Admissions Immigration and International Admissions A
Amendment to Independent Contractor Consulting Agreement (Mutual Extension) General Counsel General Counsel A
Annual Faculty Evaluation Form   Academic Affairs Academic Affairs A
Anonymous Reporting Tool for Residents and Fellows COM College of Medicine A
Athletic Facilities Use Agreement (External Parties) General Counsel General Counsel A

Athletics Facilities Use Agreement (Internal Parties)

 General Counsel General Counsel
Athletic Team Travel Reimbursement Form Travel Travel A
Audition-Externship Approval Form COM College of Medicine A
Authorization for Student Travel Travel Travel A
Authorization to Disclose Health Records Student Health Student Health, Immigration and International Admissions A
Authorization to Provide Service HR Human Resources, Tax Accounting, Business Office A
Banner Finance Security Form Banner Banner, Business Office B
Banner HR/Payroll Security Form HR Human Resources B
Banner Password Policy Change Banner Banner B
Banner Security Access Form for Alumni/Development System (PDF) Banner Banner B
Banner Security Access Form for Student System Banner Banner, Registrar B
Basic Medical Sciences Student Handbook (includes various forms) COM College of Medicine B
Biographical Data Form Academic Affairs Academic Affairs  B
CAS20 Exception Pre-Award HS Grants HS Grants C
Certification Letter to Organizations for Payment of Fees Business Office Business Office C
Change of Grade Form Academic Affairs Academic Affairs, Registrar C
Change of Name Form HR Human Resources, Registrar  C
Change of Program Form (major/minor) Registrar Registrar C
Change of Residency Application Forms

Residency Form A - Automatic Qualifier: 
An Automatic Qualifier is any student, regardless of enrollment status that beyond a responsible doubt can demonstrate proof of residency.

Residency Form B - Independent Student: 
An independent student (19 years of age or older) who has established/maintained domicile in the State of Alabama or Service area for at least one calendar year (12 consecutive months) prior to enrollment at the University.

Residency Form C - Dependent Student:
A dependent student considered a minor by the state (single and under 19 years of age, or married and under 18 years of age) presumed to be a dependent of his or her parents if he or she and cannot prove financial self-sufficiency for at least one calendar year (12 consecutive months) prior to enrollment at the University.

 Registrar Registrar C
Change Order Request Form Purchasing Purchasing C
Charter Air Transportation Request Travel Travel C
Chemistry: Directed Studies Authorization Form Arts and Sciences College of Arts and Sciences C
Clinical Mental Health Counseling Internship Agreement General Counsel General Counsel C
Clinical Mental Health Counseling Practicum Agreement General Counsel General Counsel C
Coastal Weather Center Agreement (Tropical) General Counsel General Counsel C
Coastal Weather Center Agreement (Winter Storm) General Counsel General Counsel C
COE Graduate School Recommendation Form (for Graduate programs leading to Initial and Advanced Teacher Certification) CEPS College of Education and Professional Studies C
COE Graduate Assistantship Recommendation Form CEPS College of Education and Professional Studies C
College of Medicine Request to be Absent from Work Travel Travel C
College of Medicine Student Handbook COM College of Medicine C
Comprehensive Examination Application Form CEPS College of Education and Professional Studies C
COMPS Exam Form Graduate School Graduate School C
Conference Housing Guaranteed Count Form Housing Housing C
Confidential Hazard Report Safety & Environ Compliance Safety & Environ Compliance C
Contact Information Update Form  Alumni Alumni Relations C
Copier Replacement Request  Purchasing Purchasing C
Cost Analysis Grants & Contracts Grants & Contracts C
Cost Transfer Request Form Grants & Contracts Grants & Contracts, HS Grants C
Course Fee Approval Form Academic Affairs Academic Affairs C
Course Syllabus Template  Academic Affairs Academic Affairs C
COVID-19 Materials Catalog and Order Form Publications Publication Services C

Crosswalk from FRS Sub-code to Banner Account Code

 Business Office Business Office

Curriculum Action Form   
  -- Criteria for a W (Writing) Course
  -- Impact Statement for a new Course
  -- Credit Hour Estimate Form/Policy

 Academic Affairs Academic Affairs

Data Sharing Language

 HS Grants HS Grants
Declaration by Visitors Engaged in Academic Activities Tax Accounting Tax Accounting D
Department Deposit Form Student Accounting  Accounting D
Designated Guest Photo ID Information Sheet HR Human Resources D
Dig Permit  Central Utilities  Central Utilities D
Diploma Mail Address Change Form Registrar Registrar D
Direct Deposit Form Payroll Payroll D
Direct Pay Form (Adobe PDF Document - editable but no calculations) Purchasing Purchasing, Business Office D
Direct Pay Form (Adobe PDF Document - editable and calculates) Purchasing Purchasing, Business Office D
Directed Study Course Request Form - CIS 594 / CIS 694 School of Computing School of Computing D
Documentation of PT Experience Form Allied Health College of Allied Health D

DOT/DBE Forms and Certifications: 
Guidelines of Certification for the DBE Program		 Purchasing Purchasing D

DOT/DBE Forms and Certifications: 
USA Affidavit of Certification		 Purchasing Purchasing D
Driver Safety & Vehicle Management Program Purchasing Purchasing D
Educational Benefit Certification Form  HR Human Resources E
Educational Benefit FAQ  HR Human Resources E
Employee Accident / Incident Report Form HR Human Resources E
Employee Consulting Agreement Business Office Business Office E
Employee Incident Report Routing Form HR Human Resources E
Employee Injury - Medical Referral Form (Campus) HR Human Resources E
Employee Information Sheet  HR Human Resources E
Employee PAWS PIN Reset/J-Number Request Payroll Payroll E
Employment Separation/Department Transfer Checklist for Employees HR Human Resources E
Employment Separation/Department Transfer Checklist for Supervisors HR Human Resources E
EMS BS Application Allied Health College of Allied Health E
Engineering Advising Form ME, CE, ECE, ChBE College of Engineering E
Enrollment/Degree Verification Form Registrar Registrar E
Exception for Teaching Undergraduate/Graduate Courses Academic Affairs Academic Affairs E
Executive/Administrative/Managerial Recruitment Finalist Form HR Human Resources E
Expenses Transfer Request Business Office Business Office E
Express Housing Check-Out Form Housing Housing E
F&A Agreement 2018 HS Grants HS Grants F
FAA Exception Form Grants & Contracts Grants & Contracts F
Facilities Use Agreement (Research) General Counsel General Counsel F
Facilities Use Agreement (Mitchell Center) General Counsel General Counsel F

Football Game Contract (Home and Home)

 General Counsel General Counsel
Football Game Contract (Single Game) General Counsel General Counsel F
Faculty Payroll Information Sheet Academic Affairs Academic Affairs F
Faculty Qualifications Portfolio   Academic Affairs Academic Affairs F
Faculty Transcript Waiver Form Academic Affairs Academic Affairs F
Federal Tax Form W-4 Payroll Payroll F
FERPA Release - Medical Excuses Academic Affairs Academic Affairs F
FERPA Release - Non-Medical Excuses Academic Affairs Academic Affairs F
Final Grade Grievance Form Academic Affairs Academic Affairs F
FOAPAL Maintenance Form Banner Banner, Business Office F
Food Use Documentation Form Business Office Business Office, Travel, Housing F
Food Waiver Student Affairs Student Affairs F
Form I-9 Payroll Payroll F
Form W-9, Federal Request for Taxpayer Identification Number and Certification Purchasing Purchasing F
Freshman Early Acceptance Application College of Nursing College of Nursing F
Gift Commitment Form Development Development, Alumni Relations G
Grade Replacement Form Registrar Registrar G
Graduate Assistant Appointment Form Graduate School  Graduate School  G
Graduate Assistant Evaluation Form Graduate School Graduate School G
Graduate Faculty Application Form Graduate School Graduate School G
Graduate PA Form Graduate School  Payroll, Graduate School G
Graduate PA Form Instructions Graduate School Graduate School G
Graduate Readmission Form  Admissions Admissions, Registrar G
Graduate Student Review Graduate School Graduate School G
Graduate Student Self Assessment Graduate School Graduate School G
Graduation Application Registrar Registrar G
Guest Speaker Agreement (PDF) Business Office Business Office G
H-1B Scholar Application Packet Immigration and International Admissions Immigration and International Admissions H
Hospitals Authorization for Professional Leave or Travel Travel Travel H
Hot Work Permit Safety & Environ Compliance Safety & Environ Compliance H
How to Do Business with the University of South Alabama Purchasing Purchasing H
I-94 Fact Sheet Immigration and International Admissions Immigration and International Admissions I
IDD Master Internship Form CEPS College of Education and Professional Studies I
IDD Doctoral Internship Form CEPS College of Education and Professional Studies I
Immunization Form Immigration and International Admissions Immigration and International Admissions I
Immunization Form (for visiting M4 students) COM College of Medicine I
Independent Artist Agreement (Glassworks) General Counsel General Counsel I
Independent Contractor Consulting Agreement Business Office Business Office I
Individual Development Plan and the NIH (RPPR) HS Grants HS Grants I
Information Update Form Immigration and International Admissions Immigration and International Admissions I
International Travel Registration Form Global USA Global USA I
International Travel Review Form Travel Travel I
International Undergraduate Paper Application Immigration and International Admissions Immigration and International Admissions I
International Visitor Notification Form Global USA Global USA I
International Visitor Protocol (Document) Global USA Global USA I
Internship Agreement for Health, Kinesiology and Sport General Counsel General Counsel I
Internship Agreement for Hospitality General Counsel General Counsel I
Internship Agreement for Integrative Studies General Counsel General Counsel I
Internship Criteria & Application Form MCOB College of Business I
Internship Evaluation Form MCOB College of Business I
Invoice Log Grants & Contracts Grants & Contracts I
Invoice Template Grants & Contracts Grants & Contracts I
J-1 Scholar Application Packet Immigration and International Admissions Immigration and International Admissions J
J-1 Scholar Extension Form Immigration and International Admissions Immigration and International Admissions J
J-1 Scholar Request Form Immigration and International Admissions Immigration and International Admissions J
J-1 Scholar Transfer-Out Request Immigration and International Admissions Immigration and International Admissions J
J-1 Scholar SEVIS Transfer In Request Immigration and International Admissions Immigration and International Admissions J
J-1 Student Application Packet Immigration and International Admissions Immigration and International Admissions J
J-2 Dependent Employment Authorization Application Immigration and International Admissions Immigration and International Admissions J
Job Description HR Human Resources J
Late Graduation Application Registrar Registrar L
Late Proposal Approval Request Form SPA Sponsored Projects Admin L
Leave of Absence Request Form HR Human Resources, Benefits L
Letter of Intent to Establish a Consortium Arrangement HS Grants HS Grants L
Local Travel Log Travel Travel L
Local Travel Log Example Travel Travel L
M4 Senior Evaluation / Grade Form COM College of Medicine M
Material Transfer Agreements Pre-review Questionnaire – Incoming and Outgoing HS Grants HS Grants M

MCOB Degree Audit - How to Generate

 MCOB College of Business
Memorandum of Agreement for Archaeological Services General Counsel General Counsel M
Memorandum of Understanding - Internal Users Grants & Contracts Grants & Contracts M
Memorandum of Understanding for SBIR Application HS Grants HS Grants M
Memorandum of Understanding for STTR Application HS Grants HS Grants M
MGT 485 How to Register MCOB College of Business M
Modern and Classical Languages and Literature: Proficiency Certification Arts and Sciences College of Arts and Sciences M
Modern and Classical Languages and Literature: Retroactive Credit Form Arts and Sciences College of Arts and Sciences M
MOU with Foreign Institutions General Counsel General Counsel M
Music:  Faculty Schedule Arts and Sciences College of Arts and Sciences M
Music: Keyboard Barrier Assessment Form Arts and Sciences College of Arts and Sciences M
Music: Recital Grade Form Arts and Sciences College of Arts and Sciences M
Music: Recital Hearing Evaluation Form Arts and Sciences College of Arts and Sciences M
Music: Vocal Applied Barrier Exam Arts and Sciences College of Arts and Sciences M
Music: Vocal Jury Assessment Form Arts and Sciences College of Arts and Sciences M
Music: Wind Technique Jury Form Arts and Sciences College of Arts and Sciences M
Music: Wind/String/Percussion Jury Assessment and Repertoire Form Arts and Sciences College of Arts and Sciences M
New Award Checklist Grants & Contracts Grants & Contracts N
Non-Football Athletic Contest Contract General Counsel General Counsel N
Notice of Scheduled Thesis Engineering College of Engineering N
OER Grant Application Academic Affairs Academic Affairs O
OER Request for Proposal/Instructions Academic Affairs Academic Affairs O
Out-of-State Meal Example Travel Travel O
Overnight Guest Request Form Housing Housing O
Parent PLUS Loan Denial Form Financial Aid Financial Aid P
Part-Time Faculty Appointment Form Academic Affairs Academic Affairs P
Part-Time Faculty Policy and Procedures Academic Affairs Academic Affairs P
Part-Time Faculty Teaching Evaluation Form Academic Affairs Academic Affairs P
Partial Receiving Report (Chrome Browser Users: Plug-in's must be disabled to function properly) Purchasing Purchasing P
PASSAGE Internship Agreement General Counsel General Counsel P
PAWS PIN Code Reset/J Number Request Payroll Payroll P
Payment to Individual for Services and Payment for Scholarship Purchasing Purchasing P
Percent of Effort Conversion to Person Months Excel Sheet HS Grants HS Grants P
Performance Evaluation Guidelines for USA Campus 110 Employees HR Human Resources P
Permanent Records Transmittal Request Records Management Records Management P
Personnel Action Form HR Human Resources, Payroll P
Personnel Action Form Instructions HR Human Resources P
Personnel Requisition HR Human Resources P
Petition for Change of Graduate Program Registrar Registrar P
Petty Cash Policy Student Accounting  Student Accounting P
Petty Cash Voucher  Student Accounting  Student Accounting P
PHS Financial Conflict of Interest Certification Form SPA Sponsored Projects Admin P
Physicianship Early Concern (PEC) Note COM College of Medicine P
Physicianship Praise Card COM College of Medicine P
Policy and Procedures on Part-time Instruction by University Staff Employees Academic Affairs Academic Affairs P
Pre-Respirator Fit Test Questionnaire Safety & Environ Compliance Safety & Environ Compliance P
Preferred Name Change Form Registrar Registrar P
Procedures for Engaging Consultants Business Office Business Office P
Promotion and Tenure Departmental Review Notification Academic Affairs Academic Affairs P
Property Control Form Property Control  Property and Inventory Control, Purchasing P
PTO Leave of Absence Request Form  HR Human Resources P
Publication Services Printing Request Publications  Publication Services P
Publix Business Account Card Request Purchasing Purchasing P
RAD Professional Reference Form (for all programs) Allied Health College of Allied Health R
Record Destruction Notice Records Management Records Management R
Reissued Diploma Order Form Registrar Registrar R
Renovation/Modification Request Facilities Facilities R
Request for Approval for Voluntary Student Activity on Campus Student Affairs Student Affairs R
Request for Approval for Voluntary Student Trip Student Affairs Student Affairs R
Request for Approval to Engage Consultant
 Business Office Business Office R
Request for Duplicate W-2 Payroll Payroll R
Request for Extension Academic Affairs Academic Affairs R
Request for Extension of Time Registrar Registrar R
Requirements for Payments to Individuals for Services and Payment of Scholarship Purchasing Purchasing R
Request for Professional Leave or Travel Travel Travel R
Request for Screening for Alternative Master's Programs Form CEPS College of Education and Professional Studies R
Request for Scribe changes in Degree Works Registrar Registrar R
Request for Start-up or Matching Funds Academic Affairs Academic Affairs R
Request for Withdrawal Form Immigration and International Admissions Immigration and International Admissions R
Request to Add Undergraduate Academic Program to Degree Works Registrar Registrar R
Request to Rebudget HS Grants HS Grants R
Request to Return Loan Funds Financial Aid Financial Aid R
Research and Development Proposal Form CEPS College of Education and Professional Studies R
Residence Hall Lobby Table Request Form Housing Housing R
Resource and Data Sharing Language HS Grants HS Grants R
Resource Sharing HS Grants HS Grants R
Respirator Inspection Labels Safety & Environ Compliance Safety & Environ Compliance R
Retiree Name/Address Change Form HR Human Resources R
Revenue/Funds Transfer Request Business Office Business Office R
Revenue Budget Grants & Contracts Grants & Contracts R
RHA Co-Sponsorship Request Housing Housing R
Safe Apparel Standards for Instructional and Research Facilities Academic Affairs Academic Affairs S
Salary Cap Template (Excel) COM Business Office College of Medicine S
Sample Letter to Applications Referred but not Selected HR Human Resources S
Schedule Maintenance Form Registrar Registrar S
School Counseling Internship Agreement General Counsel General Counsel S
School Counseling Practicum Agreement General Counsel General Counsel S
Search Committee Checklist Academic Affairs Academic Affairs S
Service Center Waiver Form Grants & Contracts Grants & Contracts S
SEVIS Frequently Asked Questions Immigration and International Admissions Immigration and International Admissions S
Sexual Assault Anonymous Incident Report Student Health Student Health S
Sociology, Anthropology, and Social Work: Directed Studies Authorization Application Arts and Sciences College of Arts and Sciences S
Sociology, Anthropology, and Social Work: Internships, Objectives, Guidelines and Applications Arts and Sciences College of Arts and Sciences S
Sociology, Anthropology, and Social Work: Undergraduate Gerontology Certificate Data Sheet and Application Arts and Sciences College of Arts and Sciences S
Southerner Request Form  Alumni Alumni Relations S
Special Course Fee Approval Student Accounting  Accounting S
Special Course Form Research Development – CIS 595 School of Computing School of Computing S
Special Course Form Thesis – CIS 599 School of Computing School of Computing S
Sponsorship Agreement General Counsel General Counsel S
Staff Performance Evaluation Form and Guidelines HR Human Resources S
Standardized Immunization Form Student Health Student Health S
State of Alabama Tax Form A-4 Payroll Payroll S
Student Incident Report Student Affairs Student Affairs S
Student International Travel Registration Travel Travel S
Student Recruitment Contract General Counsel General Counsel S
Student Scholarship Tracking Form SPA Sponsored Projects Admin, HS Grants S
Sub-fund Request Form Grants & Contracts Grants & Contracts S
Subrecipient Commitment Form SPA Sponsored Projects Admin,  HS Grants S
Suite Agreement (Hancock-Whitney) General Counsel General Counsel S
Suite Agreement (Mitchell Center) General Counsel General Counsel S
Supervisor's New Employee Orientation Department Checklist HR Human Resources S
Supplemental Experience Form CEPS College of Education and Professional Studies S
Tax Exemption Documents: Tax and General Information Letter - 2018 Purchasing Purchasing T
Tax Exemption Documents: Tax Exemption Letter from IRS Purchasing Purchasing T
Tax Exemption Documents: Tax Exemption Letter from Alabama Department of Revenue - 2007 Purchasing Purchasing T
Taxation Waiver Travel Travel T
Team and Student Group Travel Advance Form Travel Travel T
Team and Student Group Travel Reconciliation Form Travel Travel T
Temporary Records Transmittal Request Records Management Records Management T
Tent Permit Form Safety & Environ Compliance Safety & Environ Compliance T
Thesis Dissertation COMP Committee Form Graduate School Graduate School T
Thesis Dissertation Submission Form Graduate School Graduate School T
Tobacco Declaration Form HR Human Resources T
Transcript Request Form Registrar Registrar T
Transfer Credit Form Graduate School Graduate School T
Transfer Out/SEVIS Release Clearance Form Immigration and International Admissions Immigration and International Admissions T
Transient Approval Checklist - Additional Form for College of Engineering Engineering College of Engineering T
Transient Credit Approval Form Registrar Registrar, College of Business, College of Engineering T
Transient Credit Approval form/Study Abroad International Education International Education, Registrar T
Travel and Procurement Electronic Direct Deposit Form Travel Travel T
Travel Leaders Vacation Center Travel Travel T
Travel Reimbursement Form Travel Travel T
Tuberculosis and Immunization Form - International Students Student Health Student Health, Immigration and International Admissions T
Tuberculosis (TB) Screening Questionnaire Student Health Student Health T
Undergraduate Admissions Application Admissions Admissions U
Undergraduate Readmission Application (U.S. Citizens) Admissions Registrar, Admissions U
Updating USA Alert System contact information  Safety & Environ Compliance Safety & Environ Compliance U
USA Faculty Consent Form (Background Investigation) Academic Affairs Academic Affairs U
USA Policy Regarding Rental Vehicles Student Affairs Student Affairs U
USA Service Center Request Form - 5 Rate Grants & Contracts Grants & Contracts U
USA Service Center Request Form - 10 Rate Grants & Contracts Grants & Contracts U
USA Service Center Request Form - 20 Rate Grants & Contracts Grants & Contracts U
USA Service Center Training Guide Grants & Contracts Grants & Contracts U
USA Student Personnel Action Form Enrollment Services  Enrollment Services, Payroll U
Usage Log Grants & Contracts Grants & Contracts U
Vacation Request/Sick Leave Report Student Affairs Student Affairs V
Variable Content Course Topic Authorization Form Arts and Sciences College of Arts and Sciences V
Vendor Disclosure Statement Purchasing Purchasing V
Verification Request Form Registrar Registrar V
Waiver of Per Diem for In-State Travel Travel Travel W
Wellness Proposal Form & Guidelines Wellness  Wellness W